Seating plans are just one of the effective tools of exam management, to ensure the smooth running of exams. Seating plans also provide crucial information to Assessors when there is reported suspicion of copying.  Although many providers are already familiar with exam seating plans and make use of them for other exams, we have provided tips below on how you can go about designing and implementing seating plans. Please note that providers may make use of another seating plan system that works for them provided that it is accurate, clear and effective in providing the necessary exam seating information.

Creating your Seating Plans:

Identify classrooms to be used for exams and draw a simply exam seating layout for each class based on its size, shape etc. see example below- The seating arrangement should ideally be classroom style, with desks at least a meter apart- Now number each desk in the room using stickers

During the Exam:

Ensure that the seating arrangements match the exam seating layout that you have already designed based on the dimensions of the room – The invigilator needs to write the student’s ICB reference number on the seating plan indicating where the student sat for the particular exam

After the Exam:

Submit the exam layout with the student seating information alongside the completed ICB exam attendance register- Colleges can then simply print out the very same exam room layout each time there is an exam as opposed to designing one for each exam- The layout will enable Assessors to identify where learners were seated during the exam


Seating Plan


We have updated our policies. In addition to the 8001.2018.v2 ICB Examination Policy 2018 Final, we have now also implemented the 8011.2018.v2 ICB Provider Exam Policy & Procedure. These updated policies may be downloaded from the ICB provider portal under General Downloads section. The new ICB Provider Exam Policy & Procedure makes it a requirement for providers to have seating plans in place for their ICB examinations.