How to Write a Professional Resume: A Step-by-Step Guide

Professional resume

Your resume is your first opportunity to make a lasting impression on a potential employer. A well-crafted and professional resume can significantly increase your chances of landing an interview and ultimately securing your dream job. In this blog post, we will guide you through writing a professional resume that effectively highlights your skills, experience, and qualifications.

Start with a Solid Foundation

Begin by gathering all the necessary information, such as your contact details, education history, work experience, certifications, and relevant skills. Having these details organised and readily available will streamline the resume-writing process.

Choose the Right Format

There are several resume formats, including chronological, functional, and combination. The most common chronological format presents your work history in reverse chronological order. Select the layout that best suits your experience and the position you’re applying for.

Craft an Engaging Header

At the top of your resume, include your name, contact information (phone number and email address), and a link to your professional online profile, such as LinkedIn. Make sure the header stands out and is easy to read.

Write a Convincing Summary Statement

Your summary statement is a brief paragraph summarising your professional background, skills, and career goals. Tailor this section to align with the job you’re applying for, emphasising how your qualifications make you a strong fit for the role.

Highlight Your Work Experience

List your work experience in reverse chronological order, starting with your most recent position. Include the company name, job title, employment dates, and a concise description of your responsibilities and accomplishments in each role. Focus on quantifiable achievements and use action verbs to make your bullet points impactful.

Showcase Your Education

Include your educational background, starting with your most recent degree. Mention the institution’s name, degree earned, major (if applicable), and graduation date. If you have relevant certifications or additional training, include them in this section.

Spotlight Your Skills

Create a dedicated section to showcase your relevant skills. Include hard skills (technical abilities) and soft skills (communication, leadership, problem-solving). Tailor the skills section to match the job description’s requirements, using keywords that resonate with the employer.

Add an Extra Touch with Additional Sections

Consider including additional sections to strengthen your resume. For example, you could include a projects section to showcase relevant projects you’ve completed, a languages section if you are multilingual, or a professional affiliations section to demonstrate your involvement in industry-related organisations.

Pay Attention to Design and Formatting

Ensure your resume has a clean and professional design. Use a consistent font throughout, such as Arial or Calibri, and stick to a font size between 10 and 12 points: Utilise bullet points, headings, and subheadings to enhance readability. Proofread your resume carefully for any grammatical or typographical errors.

Tailor for Each Job Application

Customise your resume for each job application to highlight the most relevant skills and experiences. Analyse the job description, identify keywords, and incorporate them into your resume. This demonstrates your suitability for the role and shows that you have taken the time to understand the employer’s needs.


Writing a professional resume is a crucial step in securing job interviews. By following this step-by-step guide, you can create a compelling resume that effectively showcases your qualifications and increases your chances of landing your desired job. Remember to tailor your resume for each application and keep it concise, well-organized, and visually appealing. With a strong resume, you’ll be well on your way to impressing employers and securing exciting career opportunities.

An example of a professional resume

John Smith

123 Main Street, Anytown, Postcode Phone: (012) 123-4567 | Email: | LinkedIn:


Highly motivated and results-driven marketing professional with 5+ years of experience developing and executing successful digital marketing campaigns. Proven track record of driving brand awareness, increasing online visibility, and generating leads. Strong analytical skills and expertise in SEO, SEM, and social media marketing. Seeking a marketing manager position to leverage my skills and contribute to the growth of an innovative organisation.

Work Experience:

  • Digital Marketing Manager | XYZ Company | Anytown, Post code| 2018 – Present
    • Develop and implement comprehensive digital marketing strategies to increase brand visibility and drive customer engagement.
    • Manage a team of 5 marketing specialists and oversee all aspects of digital marketing campaigns, including SEO, SEM, email marketing, and social media.
    • Analyse campaign performance metrics using Google Analytics and make data-driven recommendations to optimise marketing efforts.
    • Increased website traffic by 40% and achieved a 25% growth in lead generation through targeted SEO and content marketing initiatives.
    • Collaborated with cross-functional teams to create and launch successful product launches and promotional campaigns.
  • Marketing Specialist | ABC Agency | Anytown, Postcode | 2015 – 2018
    • Managed multiple client accounts and executed digital marketing campaigns, including PPC advertising, social media, and email marketing.
    • Conducted in-depth market research and competitor analysis to identify growth opportunities and develop effective marketing strategies.
    • Implemented A/B testing methodologies to optimise landing pages and increase conversion rates.
    • Successfully increased social media following by 50% and improved email open rates by 30% through targeted audience segmentation and engaging content.


  • Bachelor of Business Administration in Marketing | Anytown University | Anytown, Country | 2015
    • Relevant Coursework: Marketing Strategy, Consumer Behaviour, Digital Marketing, Market Research


  • Digital Marketing: SEO, SEM, PPC Advertising, Social Media Marketing, Email Marketing
  • Analytical Tools: Google Analytics, Google AdWords, Hootsuite
  • Content Management Systems: WordPress, Joomla
  • Strong written and verbal communication skills
  • Team leadership and collaboration


  • Google Ads Certification
  • HubSpot Inbound Marketing Certification

Remember, this is just an example, and you should tailor your resume to your experience, skills, and the specific job you’re applying for.